Job Title: Senior Human Resources Assistant, G-5 (Temporary Appointment) on Fast Track
Job
ID: 30755
Location: Islamabad, Pakistan
Duties
and Qualifications
Organizational
Setting and Work Relationships
Senior
Human Resources Assistant will function under the direct supervision of the
Administrative or Human Resources Officer, assisting him/her in personnel
administration and other HR-related matters, including the process of
recruitment and appointment of staff, and in the performance management and
welfare issues of staff under the area of responsibility (AOR).
All
UNHCR staff members are accountable to perform their duties as reflected in
their job description. They do so within their delegated authorities, in line
with the regulatory framework of UNHCR which includes the UN Charter, UN Staff
Regulations and Rules, UNHCR Policies and Administrative Instructions as well
as relevant accountability frameworks. In addition, staff members are required
to discharge their responsibilities in a manner consistent with the core,
functional, cross-functional, and managerial competencies and UNHCR¿s core
values of professionalism, integrity, and respect for diversity.
Duties
·
Assist
in the recruitment, assignment, reassignment, and separation of local service
staff. Prepare documents for the interview panel for the recruitment of local
staff.
·
Process
local staff members¿ contracts, entitlements, and benefits in accordance with
Staff Rules and established HR procedures.
·
Update
personnel-related information in MSRP/HR module where this activity has been
rolled out from PAS to the respective office.
·
Advise
staff members on their rights, obligations, benefits, and entitlements, and
assist them in interpreting UN/UNHCR staff rules and regulations.
·
Assist
newly-arrived international staff with administrative formalities related to
their accreditations, security/ground passes, submission of completed forms and
related documents to headquarters, arrange travel and hotel reservations
·
Assist
with the shipment of their personal effects in coordination with the logistics
section.
·
Administer
UNHCR medical insurance plan for locally recruited staff. Provide
administrative support to staff and dependants in case of medical evacuations,
as well as security evacuations/relocations. Maintain daily tracking records of
staff and families to provide accurate information in case of emergency.
·
Maintain
personnel records in the office, including maintenance of the attendance,
overtime, and leave records.
·
Initiate
calculations for payments related to personnel issues such as the settlement of
travel claims, overtime claims, hazard pay, MIP reimbursements, medical and
security evacuations, shipment costs.
·
Initiate
routine correspondence on HR matters for the authorizing officer's approval.
·
Perform
other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 - 2 years relevant experience with High
School Diploma; or 1-year relevant work experience with Bachelor or equivalent
or higher
Relevant Job
Experience
Essential
Good knowledge of UNHCR administrative
procedures and processes and exposure to the provision of support services in an
international organization
Desirable
Field experience with UNHCR and/or
with other humanitarian organizations is an asset.
High IT affinity and working experience of
PeopleSoft/MSRP.
Functional Skills
·
IT-Computer
Literacy
·
PG-Resource
Planning; eg. FOCUS, Global Focus Insight
·
FI-PeopleSoft
Financial Management
·
HR-PeopleSoft
Human Capital Management
·
UN-UN/UNHCR
Administrative Rules, Regulations and Procedures
·
IT-Enterprise
Resource Planning (ERP)
·
EX-Field
experience with UNHCR and/or with other humanitarian organizations
(Functional Skills marked with an asterisk* are
essential)
Language Requirements
For General Service
jobs: Knowledge of English and/or UN working language of the duty station if
not English.
Competency
Requirements
All jobs at UNHCR require six core competencies
and may also require managerial competencies and/or cross-functional
competencies. The six core competencies are listed below.
Core Competencies
·
Accountability
·
Communication
·
Organizational
Awareness
·
Teamwork
& Collaboration
·
Commitment
to Continuous Learning
·
Client
& Result Orientation
Cross-Functional
Competencies
·
Planning
and Organizing
·
Technological
Awareness
Closing Date
Candidates interested in the position can follow the guidelines and apply
directly on UNHCR Career Portal by the deadline: 31-Oct-2021 (Midnight Geneva
Time).
To view the complete job description and apply to this position, click "Apply Now" below.
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