Job Title: Senior Human Resources Assistant, G-5 (UNHCR)- Islamabad

 Job Title: Senior Human Resources Assistant, G-5 (Temporary Appointment) on Fast Track

 

Job ID: 30755

Location: Islamabad, Pakistan

 

Duties and Qualifications

Organizational Setting and Work Relationships

Senior Human Resources Assistant will function under the direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR-related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under the area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR¿s core values of professionalism, integrity, and respect for diversity.

Duties

·         Assist in the recruitment, assignment, reassignment, and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.

·         Process local staff members¿ contracts, entitlements, and benefits in accordance with Staff Rules and established HR procedures.

·         Update personnel-related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.

·         Advise staff members on their rights, obligations, benefits, and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.

·         Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations

·         Assist with the shipment of their personal effects in coordination with the logistics section.

·         Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking records of staff and families to provide accurate information in case of emergency.

·         Maintain personnel records in the office, including maintenance of the attendance, overtime, and leave records.

·         Initiate calculations for payments related to personnel issues such as the settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

·         Initiate routine correspondence on HR matters for the authorizing officer's approval.

·         Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1-year relevant work experience with Bachelor or equivalent or higher

 

Relevant Job Experience

Essential

Good knowledge of UNHCR administrative procedures and processes and exposure to the provision of support services in an international organization

Desirable

Field experience with UNHCR and/or with other humanitarian organizations is an asset.
High IT affinity and working experience of PeopleSoft/MSRP.

Functional Skills

·         IT-Computer Literacy

·         PG-Resource Planning; eg. FOCUS, Global Focus Insight

·         FI-PeopleSoft Financial Management

·         HR-PeopleSoft Human Capital Management

·         UN-UN/UNHCR Administrative Rules, Regulations and Procedures

·         IT-Enterprise Resource Planning (ERP)

·         EX-Field experience with UNHCR and/or with other humanitarian organizations
(Functional Skills marked with an asterisk* are essential)

Language Requirements

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

·         Accountability

·         Communication

·         Organizational Awareness

·         Teamwork & Collaboration

·         Commitment to Continuous Learning

·         Client & Result Orientation

Cross-Functional Competencies

·         Planning and Organizing

·         Technological Awareness

 

Closing Date

Candidates interested in the position can follow the guidelines and apply directly on UNHCR Career Portal by the deadline: 31-Oct-2021 (Midnight Geneva Time).

To view the complete job description and apply to this position, click "Apply Now" below.

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